ChatGPT-4 Write Email
Using ChatGPT-4 to Write Emails
You can use ChatGPT to help you write different types of emails.
Use ChatGPT as an assistant, helping you put the right tone and format for your message.
Define the Goal of Your Email
To help you write an email, ChatGPT needs context. What is the goal of your email?
Examples:
- Introduction to a potential client
- Asking for a meeting
- Job application
- Company announcement
- Formal request
- Formal complaint
- Response to a complaint
We will go through each of these with examples, and by the end of this page, you should have a good idea of how to use ChatGPT to write any email you need.
Email - Introduction to Potential Client
In this example, we want to showcase our services W3Schools Spaces, to a school with a web development course.
The school is called "Nowhere High", and the web development teacher is responsible for the curriculum and purchases for this course. Her name is "Nott Bernatto".
Example
With the following prompt:
Write a professional email introducing our services to a potential client. The product is detailed here: "https://www.w3schools.com/spaces/". The client's name is "Nott Bernatto", and she is in charge of the web development course on "Nothing High", a high school in New York.
A response from ChatGPT-4 could be:
Subject: Introducing W3Schools Spaces: Enhancing Web Development Education
Dear Ms. Nott Bernatto,
I hope this message finds you well. My name is [Your Name] and I am the [Your Position] at W3Schools. I am writing to introduce you to our innovative product, W3Schools Spaces.
W3Schools Spaces is a dynamic platform designed to help educators teach web development with practical, real-world applications. As an educator responsible for web development courses at Nothing High, I believe you and your students can significantly benefit from our services.
W3Schools Spaces is a user-friendly and interactive tool that provides an immersive learning experience. Students can learn, practice, and showcase their web development skills within their unique ′Spaces′. It offers:
- Interactive Learning: Students can learn by doing, improving their understanding of the subject matter through hands-on activities.
- Coding Environment: It provides an in-browser coding environment, eliminating the need for any installations and enabling students to start coding right away.
- Showcase Portfolio: It allows students to save, share, and showcase their work, which can be valuable for college applications or future job opportunities.
- Peer Collaboration: It offers opportunities for collaborative projects, promoting teamwork, and mutual learning.
We understand the challenges of effectively teaching web development, and we designed W3Schools Spaces to engage students more deeply in the learning process. I believe that integrating our product into your curriculum will not only make your teaching more effective but also stimulate your student’ interest in web development.
We would be delighted to arrange a demonstration of W3Schools Spaces at your convenience. This would allow you to fully appreciate the potential of our product. Alternatively, we can also provide you with a trial account to explore the tool yourself.
Please let us know if you are interested or if there are any specific questions we can answer for you. We look forward to the possibility of working with you and Nothing High to shape the future web developers of tomorrow.
Best Regards,
[Your Name]
[Your Position]
[Your email]
[Your Contact Number]
Now, you can continue to refine this draft and make it your own. But ChatGPT gave us a good starting point.
Email - Asking for a Meeting
In this example, we have made initial contact with "Nott Bernatto" from the example above, and we are trying to set up a meeting via Google Hangouts.
We are typically available for an hour at 16:00 GMT on Mondays and Thursdays but are flexible if that does not work for the client.
We want to discuss the possible plans available and answer any technical questions they might have.
Example
With the following prompt:
Write a professional email requesting a meeting for a discussion about using the product "W3Schools Spaces" (detailed here "https://www.w3schools.com/spaces/" ). The client has expressed interest and wants to know more about the product. The subject of the meeting is going through technical details and available plans. The client's name is "Nott Bernatto", and she is in charge of the web development course at "Nothing High", a high school in New York. We are typically available for an hour at 16:00 GMT on Mondays and Thursdays via Zoom or Google Hangouts but are flexible if that does not work for the client.
A response from ChatGPT-4 could be:
Subject: Scheduling a Meeting to Discuss W3Schools Spaces
Dear Ms. Nott Bernatto,
I hope this message finds you well. I am thrilled to learn about your interest in W3Schools Spaces and your eagerness to know more about our product.
Understanding the technical details and available plans of our product will undoubtedly equip you with the knowledge necessary to use W3Schools Spaces to its fullest potential. Therefore, I am writing to propose a meeting where we can thoroughly discuss the technicalities of W3Schools Spaces and introduce you to our diverse plans.
Our team is typically available for an hour at 16:00 GMT on Mondays and Thursdays. We can host this meeting via Zoom or Google Hangouts, according to your preference. However, we understand that you have a busy schedule, so we remain flexible should these timings not suit you. Please let us know of your availability and preferred meeting platform, and we will do our best to accommodate.
During this meeting, we will be able to:
- Explore the technical features of W3Schools Spaces in depth.
- Discuss the different plans available and determine the best fit for your needs at Nothing High.
- Answer any questions or concerns you may have about the integration of our product into your web development curriculum.
Our goal is to provide you with the necessary tools and knowledge to enhance the learning experience for your students, and we believe this meeting will be a significant step in that direction.
Please reply to this email with your preferred date and time, and we will confirm the meeting accordingly.
Thank you for considering W3Schools Spaces. We look forward to working with you to bring an interactive and immersive learning experience to Nothing High.
Best Regards,
[Your Name]
[Your Position]
[Your Email]
[Your Contact Number]
Email - Job Application
In this example, we want to apply for a job at W3Schools.
We will attach our CV to this email.
We saw a LinkedIn post asking for developers. We have had 2 years of experience as a junior programmer and are very familiar with W3Schools.
Example
With the following prompt:
Write a professional email responding to a LinkedIn post asking for developers at W3Schools. I have 2 years of working experience as a junior developer and am very familiar with the company. My CV will be attached to this email.
A response from ChatGPT-4 could be:
Subject: Application for Developer Role at W3Schools
Dear [Recruiter’s Name],
I hope this message finds your well. I am writing in response to the job posting I came across on LinkedIn for a Developer role at W3Schools. I am confident that my unique combination of experience and skills makes me a perfect fit for this position.
I have two years of experience working as a junior developer, where I have honed my abilities in various programming languages and frameworks including HTML, CSS, JavaScript, Python, and Node.js. During this time, I have been responsible for designed and implementing key features in software applications, troubleshooting technical issues, as well as collaborating effectively with multidisciplinary teams.
Furthermore, I have been an avid user of W3Schools throughout my career and educational journey. I am well-acquainted with your high-quality content, user-focused, and the role you play in aiding learners across the globe. I believe my familiarity with your services would provide me with valuable insight as a developer on your team.
As a detail-oriented professional who is passionate about coding and teaching, I am excited about the opportunity to leverage my skills at W3Schools, and contribute to creating more innovative resources for learners worldwide.
Attached to this email, you will find my CV which provides additional details about my professional experience and educational background. I would be thrilled to have the opportunity to further discuss my candidacy for the developer role.
Thank you for considering my application. I look forward to the possibility of working with W3Schools, and I am ready to provide any additional information required.
Best Regards,
[Your Name]
[Your Contact Information]
Email - Company Announcement
In this example, we announce that "Nott Bernatto" has been hired by our company, W3Schools, as a Junior Developer.
Example
With the following prompt:
Write a professional email introducing "Nott Bernatto" as a newly hired Junior Developer at W3Schools.
A response from ChatGPT-4 could be:
Subject: Introducing Our New Junior Developer - Nott Bernatto
Dear Team,
I hope this message finds you well. I am excited to announce a new addition to our W3Schools team. Please join me in welcoming Nott Bernatto, who will be stepping into the role of Junior Developer effective immediately.
Nott brings a wide range of skills to our team with a background in web development and coding. He holds a Bachelor’s degree in Computer Science from the University of San Francisco and has gained valuable experience working on various software development projects during his academic years. He has a strong grasp of HTML, CSS, JavaScript, and Python, and is known for his problem-solving skills. We are confident that Nott will be a valuable asset to our team.
Beyond his technical expertise, Nott is also known for his excellent teamwork and communication abilities. He’s shown a commitment to continuous learning and innovation, traits we highly value at W3Schools.
Nott will work closely with our development team and contribute to designing, developing, and updating the interactive learning experiences that our users love. We believe his fresh perspective and enthusiasm will bring additional dynamism to our projects.
Please take a moment to introduce yourselves to Nott when you get the chance. He is located in office 349, or you can reach him at nott.bernatto@w3schools.com. I’m sure he will appreciate your warm welcome.
Thank you all for your ongoing commitment to fostering a welcoming and supportive environment at W3Schools. Together, we will continue to maintain our high standards of providing top-notch, comprehensive learning resources for our global users.
If you have any questions or would like to know more about Nott’s role, feel free to reach out to me or him directly.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Email - Formal Request
In this example, we want to ask for the day off on the 17th of May to celebrate Norway's national day.
We understand this is not usually a day off in the USA, but we want to respect our Norwegian heritage with our family.
Example
With the following prompt:
Write a professional email requesting the day of the 17th of May. This is Norway’s national day, and though we understand that this is not usually a day off in the USA, we want to respect our Norwegian heritage with our family.
A response from ChatGPT-4 could be:
Subject: Request for Leave on 17th May - Norway’s National Day
Dear [Recipient’s Name],
I hope this messages finds you well.
I am writing to request a day off on the 17th of May. This day holds special significance for me and my family as it marks Norway’s National Day, also known as Constitution Day. Despite currently residing in the United States, our family has strong Norwegian roots and we celebrate this day each year to honor and preserve our rich cultural heritage.
We usually spend the day participating in traditional Norwegian festivities and activities, an opportunity for us to reconnect with our ancestry, and for our children to understand and appreciate their cultural background. This is an important familial tradition that we have cherished for many years and would like to continue.
I understand that this is not a standard public holiday in the United States, and I want to assure you that I am fully committed to making up for any tasks or responsibilities that may need attention during my absence. I would be happy to prepare any handover materials or delegate tasks in advance to ensure a seamless continuation of work within our team.
Thank you for considering my request. I sincerely appreciate your understanding of the significance this day holds for my family and me. If there are any additional details you need, please don’t hesitate to ask.
Looking forward to your positive response.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Email - Formal Complaint
In this example, we want to complain about the lack of parking spaces around our office building.
Example
With the following prompt:
Write a professional email complaining about the lack of parking spaces around our office building
A response from ChatGPT-4 could be:
Subject: Addressing the Critical Need for Increased Parking Capacity around Our Office Building
Dear [Recipient’s Name],
I trust this message finds you in good health and high spirits. I am writing to bring to your attention a growing issue that our team has been grappling with - the lack of sufficient parking spaces in the vicinity of our office building.
As our organization has grown, so has the need for adequate parking for the employees. Many team members commute via personal vehicles and it has become increasingly difficult for them to find parking spaces close to the office. This issue has been causing a delay in the start of the work day for many and also results in increased stress for those who need to secure parking before embarking on their work.
A number of our employees have expressed their concerns about the lack of parking, citing it as a significant inconvenience. The problem becomes more acute when we have clients and other visitors who also experience difficulty securing parking, which, inadvertently, might not reflect well on our company’s reputation.
I understand that managing the logistics of parking may not be straightforward and there may be constraints due to the building’s location, size of available land, or zoning regulations. However, considering the frequency and severity of the problem, I believe it warrants a thorough examination and potential action on our part.
If possible, I would appreciate if we could explore options such as negotiating with neighboring businesses for shared parking agreements, seeking out leased parking options, or discussing with local authorities for possible solutions. A long-term resolution might be considering relocation or expansion of office facilities to a site that offers sufficient parking, if this aligns with our company’s growth strategy.
I am confident that with the dedication and problem-solving mindset that characterizes our company, we will be able to find an appropriate solution to this issue. Your assistance and intervention in this matter would greatly help improve the daily work experience of all our employees and will be highly appreciated.
Please let me know if we could arrange a meeting to discuss this issue in greater detail and consider potential solutions. I am more than willing to participate in any efforts to resolve this concern, and I look forward to hearing from you soon.
Thank you very much for your understanding and for taking the time to consider this matter.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Email - Response to a Complaint
In this example, we respond to the complaint above that though the parking situation could be better, it is the best we can do with the current regulations.
Example
With the following prompt:
Respond to the complaint above that though the parking situation is less than ideal, it is the best we can do with the current regulations.
A response from ChatGPT-4 could be:
Subject: Re: Addressing the Critical Need for Increased Parking Capacity around Our Office Building
Dear [Your Name],
Thank you for your detailed email concerning the parking situation around our office building. I appreciate your patience and the constructive manner in which you have highlighted the issue. I understand the inconvenience this has caused to you and your team, and I want to assure you that your concerns have been noted.
Our company is indeed growing, and this growth brings with it new challenges that we must address, such as the one you have outlined. It is indeed a priority for us to ensure that our employees can begin their work day smoothly and without unnecessary stress or hindrance.
However, I must point out that our current situation is somewhat bound by existing municipal regulations and constraints related to the land use around our office area. We have, in fact, explored the options of expanding our parking capacity in the past, but these attempts have been met with regulatory limitations.
That being said, I completely agree that it’s worth revisiting this issue and exploring all possible solutions. While immediate changes may not be feasible, your suggestions of negotiating shared parking agreements with neighboring businesses and seeking out leased parking options are worth investigating.
I assure you that we will continue to work with the local authorities to find feasible solutions within the purview of current regulations, always aiming to improve our facilities and services for our valued employees.
We understand that these challenges can be frustrating, and we greatly appreciate your understanding as we navigate these complex issues. I would be glad to arrange a meeting with you to discuss potential solutions and strategies to mitigate this situation. I believe that through collaboration and open communication, we can make progress towards a solution that works for everyone.
Thank you for your ongoing dedication to improving our workplace. Your willingness to voice concerns and contribute to solutions is commendable and deeply appreciated.
Best regards,
[Recipient’s Name]
[Recipient’s Position]
[Recipient’s Contact Information]
